University of Wisconsin–Madison

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University of Wisconsin–Madison


Front Desk Administrative Assistant

Apply now Job No: 495216
Division/Organization: College of Letters & Science
Department: Center For Healthy Minds
Job Type: UW Student Jobs
Location: UW-Madison
Campus Location: UW Madison
Salary/Wage Range or Lump Sum: $10.00/hour
Job Categories: Interpersonal Communication, Teamwork/Collaboration, Honoring Context and Culture, Customer Service, Department and Office Assistants

Department Overview:

The Center for Healthy Minds (CHM) was founded and is led by world-renowned neuroscientist Richard J. Davidson. Our mission is to cultivate well-being and relieve suffering through a scientific understanding of the mind.


We are a leader in rigorous, interdisciplinary research aimed at understanding the mind and how to nurture well-being in ourselves and others. We also communicate these findings to the world through innovative programs and social movement. This work is guided by our core values: rigor, impact, and a pro-social working community.

The Center for Healthy Minds is an Equal Opportunity Employer committed to fostering an inclusive work culture. Students of marginalized identities are encouraged to apply. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, gender, sexual orientation, gender identity or expression, or veteran status.

Anticipated Start Date:


Anticipated End Date (If Applicable):


Anticipated Hours Per Week:



Flexible, between 9AM-5PM Monday through Friday.

Salary/Wage Range/Lump Sum:


Number of Positions:




  • Proficient with Microsoft Office
  • Must be an undergraduate student currently enrolled at the University of Wisconsin-Madison

Preferred Skills/Qualities:

  • Observant and attuned to detail, accuracy, and quality
  • Excellent communication/customer service skills, confidence interacting with diverse individuals (ability, race, gender, age, class, profession, etc.)
  • Highly self-motivated; able to work independently
  • Displays good judgment and professionalism
  • Dependable and reliable
  • Excellent organizational and time-management skills
  • Independent problem-solver
  • Familiarity with Adobe Suite, including Adobe Acrobat and Photoshop

Knowledge, Skills & Abilities:


Position Summary/Job Duties:

  • Greeting/directing visitors & research participants
  • Respond to internal and external inquiries in person and over phone
  • Assist Office & Resource Manager and other members of the Operations team with various administrative tasks
  • Daily space maintenance, including cleaning and organization
  • Assist with scheduling, room and parking reservations
  • Upkeep and organization of supply & equipment inventory
  • Help coordinate and communicate about internal resources to CHM staff
  • Assist with other projects as needed, including making signs, data entry, making calls, event/visitor hosting, etc.

Physical Demands:

This position requires walking, sitting, moving between two stories (elevator available), and occasional heavy lifting

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Advertised: Central Daylight Time
Applications close: Central Standard Time

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