Student Jobs

Not Remote

Tasks assigned require the use of the Alma and OCLC databases as well as spreadsheet and email programs. OCLC and Alma training provided as necessary. Student assistants can expect to gain knowledge of both the MARC format and library acquisitions. Student Assistants report to the heads of the Monograph and Serials teams and work closely with full time staff in both units.

Book Searching:
Under the direction of full time staff, search incoming gift books, journal issues, and other incoming materials to determine if they are already held in the library collection.
Pre-Order searching bibliographic information in Alma to prevent item duplication.
For materials received on approval, reporting such duplication.

Bibliographic Record Creation:
OCLC searching in order to import a bibliographic record matching the item or citation in hand. Create brief bibliographic records in Alma if no record exists in OCLC.

Purchase Order Line Creation and Editing:
Create Alma POLs, setting or using appropriate template values for subsequent POL creation.
Complete the POL using the ordering information provided by the lead full time staff employee.
For POLs created for a shipment in hand, “package” the POLs and create the Purchase Order (PO) in Alma.

General Subscription Tasks:
Check-in of regular serials issues (magazines, newspapers).
Identify and route pertinent notices regarding cessations, subscriptions changes and vendor updates to appropriate staff.

Inventory Newly Arrived Shipments:
This involves unpacking boxes, confirming receipt of materials, checking the shipment invoice and making sure items listed were actually received in the shipment.

Other Tasks as Assigned:
This may include, but are not limited to, moving materials, item and holdings verification, scheduled deliveries, and other special projects.

Ability to lift up to 40 lbs.

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/