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University of Wisconsin–Madison

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University of Wisconsin–Madison

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Business Office Assistant

Apply now(opens in a new window) Job No: 507094
Division/Organization: School of Education
Department: General Administration
Job Type: UW Student Jobs
Remote Eligbility: Not Remote
Location: EDUCATION BUILDING
Salary/Wage Range or Lump Sum: $15.00
Job Categories: Interpersonal Communication, Critical Thinking/Problem Solving, Digital Technology, Teamwork/Collaboration, Professionalism/Work Ethic, Education and Training, Customer Service, Information Technology and Computers, Department and Office Assistants, Facilities and Landscaping

Department Overview:

 The UW Madison School of Education Business Office consists of four core pillars: Facilities, Human Resources, Budget & Finance, and Research. The team provides many services to the School of Education, including:
• Providing advice on and approving purchases and reimbursements
• Offering human resource services and consultation for faculty, staff, and student employees
• Managing the school’s payroll and providing benefits information
• Developing and advising departments and units on annual budget
• Assisting with and approving extramural funding processes
• Serving as the liaison with campus for administrative systems and processes
• Managing the School of Education buildings and facilities, the Education Building events, and parking inquiries.

Anticipated Start Date:

 05/13/2024

Anticipated End Date (If Applicable):

  

Remote Work Eligibility Detail:

Not Remote

 

Anticipated Hours Per Week:

 10 - 20

Schedule:

 We are looking for students who are available to work during the summer with the ability to continue into the school year. Scheduling is flexible and based on academic availability and operational need.

Salary/Wage Range/Lump Sum:

 $15.00

Number of Positions:

 3

Qualifications:

 Customer service experience; preferred computer/AV/technology knowledge

Knowledge, Skills & Abilities:

AV/Tech support, Office Support, Customer Service

Position Summary/Job Duties:

Facilities:
1. Maintain building operations by routinely checking on building access and inform & report maintenance issues.
2. Perform opening and closing duties for the Education Building.
3. Initiate work order requests for maintenance issues within the building.
4. Provide facility support, including but not limited to office moves, condition surveys, and other special projects.
5. Maintain key inventory and process requests received for the Education Building.
6. Sort physical mail and deliver packages that arrive from shipping carriers.
7. Enforce SoE policies on access, space use, and safety.
8. Assist with cleaning spills and debris as needed throughout the building.
9. Support all School of Education buildings on campus as needed.

Events:
1. Provide on-site event support by monitoring events throughout the day for setups and tear downs and customer service requests.
2. Provide reservation request support for both the Education Building through our various support options: email, phone, in-person, and by the Event Management System (EMS).
3. Provide EMS support.
4. Move furniture and setup AV for various events and conferences throughout the year.
5. Maintain furniture inventory and storage rooms

AV:
1. Setup, test, operate and troubleshoot audio/video equipment and multi-media presentations for Education Building meeting rooms and Common areas
2. Ability to perform in high stress troubleshooting situations and communicate effectively with customers on their av needs.
3. Maintain knowledge on basic av equipment and software training.
4. Maintain av equipment, storage, and report any issues to supervisor.

Office:
1. Staff the front desk and support with emails, calls, event scheduling, filing, and miscellaneous duties and projects as needed to support the School of Education.
2. Light office and administrative tasks including printing, copying, scanning and filing.
3. Serve as the first point of contact for visitors to the Business Office and provide reception support, including answering phones, assisting walk in customers, receiving deliveries, stocking office supplies.
4. Routinely clean the office suite, kitchen, and front desk for a clean and safe environment.

Physical Demands:

Ability to lift up to 40 lbs, move furniture, walk longer distances

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

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Applications close: Central Daylight Time

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