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University of Wisconsin–Madison

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University of Wisconsin–Madison

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Student Help - School of Pharmacy Dean’s Office

Apply now(opens in a new window) Job No: 508084
Division/Organization: School of Pharmacy
Department: Administration - Dean's Office
Job Type: UW Student Jobs
Remote Eligbility: Not Remote
Location: RENNEBOHM HALL
Salary/Wage Range or Lump Sum: $16.00 - $18.00
Job Categories: Interpersonal Communication, Critical Thinking/Problem Solving, Digital Technology, Teamwork/Collaboration, Professionalism/Work Ethic, Communications, Broadcasting, and Media Arts, Business Management, Finance, and Marketing, Hospitality, Department and Office Assistants

Department Overview:

 The Dean's Office and Advancement Office at the School of Pharmacy produce a significant number of events for alumni, donors, and internal constituents every year.

Anticipated Start Date:

 01/02/2025

Anticipated End Date (If Applicable):

 05/31/25

Remote Work Eligibility Detail:

Not Remote

 

Anticipated Hours Per Week:

 10-12

Schedule:

 This position will average 10 hours per week and lasts for the duration of the 2024-2025 academic year. A regular schedule for each semester is desired, with understandable fluctuation for exams or other scholastic, athletic, or service commitments arranged in advance. Additional hours for events on nights and weekends are a possibility if desired. The student assistant will work at the School of Pharmacy in-person but a small percentage of remote work may be arranged for workplace flexibility. The position may have the option of renewal for summer 2025 and/or the 2025-2026 academic year.

Salary/Wage Range/Lump Sum:

 $16.00 - $18.00

Number of Positions:

 1

Qualifications:

 Current UW student

Knowledge, Skills & Abilities:

- Familiarity with event planning and an understanding of event planning project management needs
- Creation of Microsoft Word mail merges (or willingness to learn)
- A strong sense of creativity and ability to translate business needs into design concepts
- Friendly demeanor and good communication skills
- Ability to manage deadlines and juggle priorities appropriately

Position Summary/Job Duties:

50% Event Support
• Work closely with the School of Pharmacy’s Event Coordinator and Alumni Relations & Advancement Coordinator to:
o Prepare event materials, such as nametags, table placards, event signage, registration sign-in sheets, or others.
o Setup and tear down for events in the School of Pharmacy
o Assist with event registration desks or other support needed during events
10% Event Marketing
• Use templates to produce flyers, digital ads, email banners, or other graphics as needed for events, programs, or campaigns.
• Develop familiarity with the UW brand toolkit and utilize campus branding standards in all pieces
• Update and manipulate event registration lists to reflect potential attendees and record accurate attendance
30% Event Documentation
• Use a template to produce detailed process documents that outline event stakeholders, timelines, procedures, and roles and responsibilities for major events at the School of Pharmacy. This task includes interviewing event stakeholders to collect information and documenting the processes based on verbal interviews.
10% Other Duties As Assigned
• Assist with the creation of mailings, which may include preparing contents, constructing mailings, and applying postage to mail pieces.
• Support the Dean’s Office staff, including the Dean’s Executive Assistant and the Administrative Manager, Event Coordinator, and the Alumni Relations & Advancement Coordinator in projects as needed.
• Support for events and marketing may be provided to other areas of the School of Pharmacy under the direction of the Dean’s Office or Advancement Office.

Physical Demands:

Light lifting during event setup

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

Advertised: Central Standard Time
Applications close: Central Standard Time

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