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University of Wisconsin–Madison

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Transfer Transition Program Intern

Apply now(opens in a new window) Job No: 508124
Division/Organization: Division of Student Life
Job Type: UW Student Jobs
Remote Eligbility: Not Remote
Location: MIDDLETON BUILDING, WILLIAM S
Salary/Wage Range or Lump Sum: $17.00
Job Categories: Interpersonal Communication, Leadership, Critical Thinking/Problem Solving, Teamwork/Collaboration, Professionalism/Work Ethic, Communications, Broadcasting, and Media Arts, Education and Training, Honoring Context and Culture

Department Overview:

 Part of the Office of Student Transition and Family Engagement (OSTFE), the Transfer Transition Program was created in 2010 to support and improve the experience of transfer students at UW–Madison. We want every transfer student to have access to the resources they need for personal and academic success, to feel a sense of belonging, and to create their own unique Wisconsin Experience. We work towards this goal by shaping a campus environment that encourages and supports positive academic and social engagement. Whether a student is preparing to transfer or have already enrolled at UW–Madison, the Transfer Transition Program can assist them in making the transition of becoming a UW student.
We are located at 155 William S Middleton Building, in the Office of Student Transition and Family Engagement office. You can reach us by phone at 608-890-4690, or via email at transfer@studentaffairs.wisc.edu

Anticipated Start Date:

 January 8th, 2025

Anticipated End Date (If Applicable):

 May 2026

Remote Work Eligibility Detail:

Not Remote

 

Anticipated Hours Per Week:

 12

Schedule:

 15-20 hours/week during the academic year, 30-40 during summer. You make your schedule. Generally, work hours are between 8am-8pm M-F with some weekends. All work is conducted in-person except in rare circumstances. Interns also work in-person over the Summer and during Winter break.

Salary/Wage Range/Lump Sum:

 $17.00

Number of Positions:

 4

Qualifications:

 • Only open to undergraduate students (graduate students are not eligible for this role).
• Transfer student status preferred but not required.
• If cumulative GPA is lower than 2.8, please tell us more about your academic experience at UW-Madison in a portion of your cover letter. If you have a GPA lower than 2.8, it does not disqualify you as an applicant. We understand that GPA does not define a student's character or quality of work; at the same time, we also want to make sure that you have a plan to stay in good academic standing.
• Summer classes, second jobs, or other commitments cannot conflict with summer staffing availability and must be disclosed and approved by the supervisor. Failure to do so may lead to termination of appointment.

Knowledge, Skills & Abilities:

TTP is looking for interns with the following qualities and desired skill development:

Growth Mindset:
The most successful interns have a drive to grow their skills and push their comfort zone.

Takes Initiative:
Interns are expected to meet expectations without frequent reminders.

Organized:
This role has many overlapping deadlines in addition to overseeing the deadlines of supervisees.

Creative & Open Minded:
This could be in traditional arts but includes creative problem solving or event planning.

Position Summary/Job Duties:

a) Oversee transfer student coordinator (TSC) work performance
-Conduct regular 1-1 supervisory meetings
-Lead project meetings for communications roles: Instagram, videography, newsletter, or bulletin boards
-Set expectations for delegated tasks, review quality of work, provide feedback, and follow up on deadlines
-Hold student staff accountable to expectations set by TTP during training
-Support staff in transfer student 1-on-1 meetings with prospective, admitted, or enrolled students

b) Design training sessions & onboarding practices to develop a strong team
-Support recruitment & hiring of transfer student coordinators
-Develop training curriculum for incoming team, identifying necessary resources, skills, knowledge, and tasks transfer student coordinators will need to
be successful

c) Foster positive, inclusive, and collaborative work climate with a focus on growth mindset
-Demonstrate workplace values & expectations of inclusion, growth mindset, and connecting with transfer students

Training & Development Provided by TTP regarding Supervision:
-Methods to deliver feedback effectively and mediating conflict
-Communication strategies such as Motivational Interviewing & Positive Psychology
-Supervision & leadership strategies through strengths-based coaching and mentorship approaches
-Curriculum design & facilitation strategies to develop training sessions
-Exploration of theories and practices related to social justice, identity development, student development


2. Operations & Project Management
NACE competencies: critical thinking, leadership, professionalism, communication, teamwork, technology

Responsibilities & Tasks:
a) Organize and lead TTP events
-Plan and lead TTP events: (1) large scale events (40-450+ attendees) such as Wisconsin Welcome Events, Broke Bingo Series, off-campus excursions,
etc.; (2) small scale events (15-40 attendees) such as Bob Ross Paint Night, Movie Nights, near-campus event such as athletics game, etc.

b) Maintain standard operations of the Transfer Engagement Center
-Support on-going programs such as TTP’s monthly lunch series at the TEC by ordering food, tracking attendance, submitting required financial
documentation
-Transfer Engagement Center operations: tracking and ordering supplies, submitting technology or maintenance requests, ensure quality look and feel
such as cleaning procedures, opening/closing tasks, decorations in space

c) Support TSCs management of projects
-Keep track of TSCs tasks, deadlines, and progress of projects such as planning an event or designing a heritage month bulletin board

Training & Development Provided regarding Operations & Project Management:
-Interns are paired with a current TTP intern to plan an event in spring of 2023 and learn skills through an apprenticeship model and have continued
support from their co-interns throughout the year
-Regular coaching from current interns and pro-staff with an emphasis on organization, time management, efficiency, and problem-solving strategies


3.Communication & Outreach
NACE competencies: critical thinking, leadership, professionalism, communication, equity & inclusion, teamwork, technology

Responsibilities & Tasks:
a) Serve as a representative of the Transfer Transition Program and promote TTP services
-Create campus outreach campaigns during National Transfer Student Week
-Collaborate with campus partner offices when appropriate such as giving a presentation at an event or table at resource fairs to promote TTP

b) Develop content using a variety of media platforms to promote TTP or our values
-Find new and creative ways to connect with students and campus partners

c) Research, Write, Design: (1) content for heritage month bulletin boards displayed outside the TEC; (2) Instagram posts and stories; (3) videography scripts and scene sequences; (4) event descriptions; (5) weekly newsletter; (6) website content; (7) emails to campus partners or students… etc.

Training & Development Provided regarding Communications and Outreach:
-Public speaking support and practice
-Development of expertise related to transfer students & resources at UW-Madison
-Support navigating regularly used communication & design platforms such as Canva, WordPress, Instagram, Hootsuite, LinkTree, Eloqua,
EnvatoElements, EZ Texting, Calendly, TikTok, etc

Physical Demands:

Accommodations provided.

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

Advertised: Central Standard Time
Applications close: Central Standard Time

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