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University of Wisconsin–Madison

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University of Wisconsin–Madison

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Human Resources Student Assistant

Apply now(opens in a new window) Job No: 508138
Division/Organization: School of Nursing
Department: Administration
Job Type: UW Student Jobs
Remote Eligbility: Not Remote
Location: COOPER HALL, SIGNE SKOTT
Salary/Wage Range or Lump Sum: $15.00
Job Categories: Interpersonal Communication, Critical Thinking/Problem Solving, Teamwork/Collaboration, Professionalism/Work Ethic, Business Management, Finance, and Marketing, Department and Office Assistants

Department Overview:

 The UW-Madison School of Nursing is the leading nursing research institution in Wisconsin. The mission of the school is to develop leaders for the profession and society; we make discoveries, enhance systems, and improve health through research, education, and practice. We strive to achieve inclusivity and foster an academic environment that welcomes diversity in students, faculty, staff, and the curriculum.

Within the School of Nursing (SoN), Administrative Affairs is comprised of the following functional areas: human resources, finance, facilities management and IT. The Human Resources team provides support to faculty, staff and students across a broad scope of HR functional areas and works closely with other Administrative Affairs, as well as the Nursing Research and Sponsored Programs office. Under the supervision of the HR Associate Director and as part of the SoN Team, there will be opportunities for progressively increasing responsibility as you successfully complete the role and to possibly continue employment for the duration of your student career.

Anticipated Start Date:

 01/02/2025

Anticipated End Date (If Applicable):

  

Remote Work Eligibility Detail:

Not Remote

 

Anticipated Hours Per Week:

 10-29

Schedule:

 Availability in 2-hour blocks of time is preferred, during the hours of 8am-5pm.

Salary/Wage Range/Lump Sum:

 $15.00

Number of Positions:

 1

Qualifications:

 Applicants should be reliable, punctual, and able to work independently. Freshman or sophomore standing is preferred, but not required.

Knowledge, Skills & Abilities:

Well qualified applicants should have the following:

- Ability to maintain confidential information
- Proficiency in Adobe, Word, Excel, and PowerPoint required
- Effective written and oral communication
- Ability to work and problem-solve independently, without direct oversight
- Commitment to fostering a diverse and inclusive work environment

Position Summary/Job Duties:

Scanning, and File Maintenance:

- Maintain personnel files using ImageNow and other confidential materials.
- Link/index documents reliably for future retrieval.
- Prepare letters, such as salary notification letters, appointment letters, etc.
- Develop and maintain organization charts and other documents, as requested.
- Maintain electronic files on local shared drives.

Recruitment Assistance

- Develop and post recruitment advertisements.
- Maintain confidential search records.
- Review and audit files for completion.

Miscellaneous
- Assist with training others as needed.
- Complete special projects as assigned by HR staff of the Associate Dean for Administrative Affairs.
- Run reports and complete data, as requested.

HIPAA training will be required upon hire.

Physical Demands:

- Lifting boxes and papers

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

Advertised: Central Standard Time
Applications close: Central Standard Time

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