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University of Wisconsin–Madison

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University of Wisconsin–Madison

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Front Desk Office Assistant

Apply now(opens in a new window) Job No: 508305
Division/Organization: Graduate School
Department: Graduate School Administration
Job Type: UW Student Jobs
Remote Eligbility: Not Remote
Location: BASCOM HALL
Salary/Wage Range or Lump Sum: $16.00
Job Categories: Interpersonal Communication, Teamwork/Collaboration, Professionalism/Work Ethic, Communications, Broadcasting, and Media Arts, Business Management, Finance, and Marketing, Customer Service, Information Technology and Computers, Department and Office Assistants

Department Overview:

 The Graduate School is dedicated to upholding the highest standards and policies for graduate education across the university. It plays a pivotal role in advocacy, communication, and the promotion of diversity, enhancing the quality of graduate programs.

This role involves greeting and assisting visitors, addressing inquiries through various communication channels, and performing clerical tasks to support the Graduate School’s operations.

Candidates should be available during the Spring and Fall semesters, with a preference for those who can also work in the summer. The position offers 4-10 hours per week, tailored to fit the student’s class schedule.

Anticipated Start Date:

 01/21/2025

Anticipated End Date (If Applicable):

  

Remote Work Eligibility Detail:

Not Remote

 

Anticipated Hours Per Week:

 Minimum: 4 Maximum: 10

Schedule:

 4-5 hours a week, based around the employee's class schedule. Must be available Thursday afternoons (12-3) and Friday afternoons (1-3) for this spring term.

Salary/Wage Range/Lump Sum:

 $16.00 

Number of Positions:

 1

Qualifications:

 Candidates should have strong customer service and problem-solving skills; attention to detail; and strong communication skills in person, on the phone, and in writing. Must be able to work independently and be willing to ask questions as needed. Availability during summer break is preferred.

Knowledge, Skills & Abilities:

1. Outgoing and enthusiastic personality
2. Excellent customer service, problem solving, and communication skills
3. Strong ability to think and work independently
4. Strong attention to detail and excellent organizational skills
5. Willingness to learn processes, procedures, and technology
6. Dependability, reliability, and positive attitude

Position Summary/Job Duties:

Answer front line questions or direct and refer questions to appropriate members of the Graduate School staff
Receive and sort incoming mail
Utilize Student Information Systems (SIS), and graduate school databases for data entry
Protect confidentiality while working with student records (FERPA compliance)
Ad-hoc project requests
Other office duties as assigned by supervisor and Graduate School staff

Physical Demands:

Must be able to work on a computer for an extended amount of time.

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

Advertised: Central Standard Time
Applications close: Central Standard Time

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