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University of Wisconsin–Madison

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University of Wisconsin–Madison

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Summer Term Student Event Assistant

Apply now(opens in a new window) Job No: 508471
Division/Organization: Division of Continuing Studies
Department: Academic Affairs & Programs
Job Type: UW Student Jobs
Remote Eligbility: Not Remote
Location: 21 North Park Street
Salary/Wage Range or Lump Sum: $15.00
Job Categories: Interpersonal Communication, Leadership, Critical Thinking/Problem Solving, Teamwork/Collaboration, Department and Office Assistants, Higher Education-Student Affairs

Department Overview:

 Summer Term, Division of Continuing Studies

The Summer Term team in the Division of Continuing Studies (DCS) serves as a support unit to campus with a focus on Summer Term (https://summer.wisc.edu/).

All work will support the goal of providing a welcoming and supportive environment for incoming students at UW-Madison. This is a great opportunity for anyone interested in pursuing a career in higher education as a program coordinator, event planner, and/or someone interested in marketing and social media.

Anticipated Start Date:

 May 28, 2025 (flexible)

Anticipated End Date (If Applicable):

 August 31, 2025 (flexible)

Remote Work Eligibility Detail:

Not Remote

 

Anticipated Hours Per Week:

 Minimum: 15 Maximum: 20

Schedule:

 This position is expected to work no more than 20 hours per week. A somewhat regular weekly schedule is preferred, but schedule flexibility is available. This position is expected to be present for the following:
• SOAR Summer Resource Fair (typically 4:00-5:30pm at the end of each SOAR day; dates/times not yet released)
• Early Start program events (Wisconsin Experience Summer Launch, Electrical and Computer Engineering Summer Launch and Mechanical Engineering Summer Launch)
• Regularly scheduled trainings and weekly meetings with the Summer Term staff.
The work for this position is completed in-person at our office (21 N. Park St.) and at Summer Term/Early Start events across campus. Potential schedule conflicts must be disclosed and approved by the supervisors prior to accepting the employment offer.

Salary/Wage Range/Lump Sum:

 Minimum: $15.00 Maximum: $15.00

Number of Positions:

 2

Qualifications:

 Qualifications
• Student status for the Fall 2025 semester
• Strong interpersonal and communication skills with the ability to work well with students, administration and support staff
• Ability to build and maintain professional work environments
• Google Suite proficiency (docs, slides, sheets, etc.)
• A commitment to welcoming all students and building an inclusive UW-Madison community
• Experience managing multiple tasks and timelines while maintaining high-quality work
• Self-motivated and team-oriented
• Punctual and reliable

Preferred qualifications:
• Experience with taking a summer course at UW-Madison
• Experience in mentoring or supporting undergraduate students
• Experience with talking about programs, organizations, etc. at tabling events
• Have knowledge and experience in event planning and implementation
• Experience with creating and/or managing social media content

Knowledge, Skills & Abilities:

• Strong interpersonal skills
• Demonstrated ability to work independently within deadlines.
• Attention to detail and ability to follow through on tasks
• Self-motivated and team-oriented

Position Summary/Job Duties:

• Attend staff training and weekly check-ins with the Summer Term staff
• Attend SOAR Resource Fair (typically 4:00-5:30pm at the end of each SOAR day; dates/times not yet released)
• Help set up events with Summer Term staff for summer outreach and programs
• Assist program managers in planning, developing and staffing program activities and events for Summer Term Early Start programs
• Assist with other Summer Term projects, including a Summer Term photoshoot
• Support other teams in the Division of Continuing Studies as needed
• Other duties as assigned

In particular, the position will work primarily with the Summer Special Projects Coordinator and Early Start Program Manager to provide programmatic and event assistance. All work will support the goal of providing a welcoming and supportive environment for incoming students at UW-Madison. This is a great opportunity for anyone interested in pursuing a career in higher education as a program coordinator or event planner.

Physical Demands:

May require lifting light boxes/items and occasionally transporting items between campus locations.

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

Advertised: Central Standard Time
Applications close: Central Standard Time

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