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University of Wisconsin–Madison

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University of Wisconsin–Madison

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Communication Project Assistant (PA)

Apply now(opens in a new window) Job No: 508592
Division/Organization: Graduate School
Job Type: UW Student Assistant
Remote Eligbility: Partially Remote
Location: BASCOM HALL
Salary/Wage Range or Lump Sum: $32,396.00
Job Categories: Interpersonal Communication, Leadership, Critical Thinking/Problem Solving, Digital Technology, Teamwork/Collaboration, Professionalism/Work Ethic, Communications, Broadcasting, and Media Arts, Graduate Assistant-Programs/Projects

Department Overview:

 The Graduate School’s Office of Professional Development and Communications (OPDC), which includes the Delta Program in Research, Teaching, and Learning, coordinates, develops, and communicates learning opportunities to foster the academic and professional skills of all graduate students. We publish the email newsletter GradConnections Weekly, maintain the Graduate School’s web and social media presence, and coordinate messaging to inform graduate students about professional development events and campus resources. Visit the Graduate School’s website to learn more about the resources and opportunities available to the 11,000+ graduate students enrolled in master’s and doctoral programs at UW-Madison: grad.wisc.edu.

Anticipated Start Date:

 Flexible, beginning no sooner than mid-June 2025

Anticipated End Date (If Applicable):

 June 30, 2026; eligible for one-year renewal depending upon funding

Remote Work Eligibility Detail:

Partially Remote

 

Anticipated Hours Per Week:

 Minimum: 20

Schedule:

 20 hours per week (50% appointment), weekdays and occasional hours in early evenings (5:00 – 7:00 pm) to support key events for graduate students such as Welcome Week events (August 25-29, 2025). Schedule to be determined in conjunction with supervisor.

12 months annual appointment, eligible for one-year renewal depending upon funding, tuition remission eligible.

Remote work eligibility: Most duties performed onsite; partial remote work 4 hours (1 day/week) for writing, editing, and other responsibilities.

Salary/Wage Range/Lump Sum:

 Minimum: $32,396.00 

Number of Positions:

 1

Qualifications:

 Enrolled as a graduate student at UW-Madison. Newer PhD degree students (enrolled in PhD program less than 3 years) preferred; master’s degree students will be considered

Experience working independently to complete tasks as well as collaborating with others

Experience keeping track of details and deadlines

Experience communicating effectively and professionally with supervisors, collaborators, and co-workers

Excellent writing, proofreading, and editing skills. Please note the resume and cover letter you submit to apply for this position will be considered examples of your ability to write, edit, and proofread.

Preferred:
Experience writing and editing for a broad, public audience

Experience working with an email marketing platform such as Eloqua, MailChimp, Constant Contact, Emma, etc.

Experience with event registration forms through Eloqua, Google Forms, Qualtrics, or a similar tool

Knowledge, Skills & Abilities:

Demonstrated ability to use independent initiative and judgment, including the ability to discern relevance for a specified audience.

Ability to manage multiple projects at once, create and adhere to timelines, and attend to detail

Ability to learn a complex system (such as Eloqua email marketing) and utilize that system to support core functions of the work unit

Knowledge of the needs of graduate students, as well as the campus resources and opportunities available for students

Knowledge of or willingness to learn digital accessibility best practices for websites, emails, and documents

Position Summary/Job Duties:

40% Edit the weekly graduate student newsletter. Collect and compile newsletter content, adhering to an established voice and style guide. Monitor email performance through analytics.

20% Assist with website content maintenance. Assess and provide feedback on website content and structure.

15% Create event registration forms and automated email reminders using the email marketing tool Eloqua. Enter events into the university’s events calendar.

15% Promote Graduate School events by creating special promotional email campaigns and drafting social media posts.

5% Assist with print material distribution to graduate programs on campus.

5% Provide feedback and generate ideas for engaging graduate students through communication and professional development programming. Participate in meetings, committees, and other activities in the Graduate School.

Physical Demands:

N/A

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

Advertised: Central Standard Time
Applications close: Central Daylight Time

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