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University of Wisconsin–Madison

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University of Wisconsin–Madison

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Financial Operations Assistant (DFMCH)

Apply now(opens in a new window) Job No: 511042
Division/Organization: School of Medicine & Public Health
Department: Family Medicine
Job Type: UW Student Jobs
Remote Eligbility: Partially Remote
Location: WHITNEY WAY N 610
Salary/Wage Range or Lump Sum: $15.00
Job Categories: Critical Thinking/Problem Solving, Digital Technology, Teamwork/Collaboration, Professionalism/Work Ethic, Business Management, Finance, and Marketing, Information Technology and Computers, Data Analysis

Department Overview:

 The Department of Family Medicine and Community Health (DFMCH) at the University of Wisconsin is a leading clinical department within the School of Medicine and Public Health (SMPH). DFMCH is dedicated to advancing patient care, education, and research. Our 18 clinics provides primary care to over 175,000 patients yielding over 374,000 patient visits annually, and we train more than 150 residents and 300 medical students each year. Learn more: https://www.fammed.wisc.edu/.  

What You'll Gain:
• Practical experience supporting real financial operations in a large, mission-driven organization
• Training and mentoring from a professional finance team
• A foundation in documentation standards, compliance awareness, and process discipline
• Opportunity to take on more responsibility over time based on performance and interest

Anticipated Start Date:

 2/27/2026

Anticipated End Date (If Applicable):

  

Remote Work Eligibility Detail:

Partially Remote

 

Anticipated Hours Per Week:

 Minimum: 4 Maximum: 20

Schedule:

 Flexible and student-friendly. Work hours will be coordinated around the student’s academic schedule. Opportunities for increased hours may be available during summer and semester breaks, based on mutual availability and operational needs.

Salary/Wage Range/Lump Sum:

 Minimum: 15.00 

Number of Positions:

 2

Qualifications:

 Degree in progress required. Preference will be given to candidates majoring in Accounting, Finance, Business Administration, Operations & Technology Management, or Supply Chain Management.

Knowledge, Skills & Abilities:

Experience in Excel, Smartsheet, and AI applications highly desirable.

Position Summary/Job Duties:

You’ll be part of a collaborative operations team that supports the department’s day-to-day financial transactions. This role is hands-on and detail-oriented: you’ll help intake and organize requests, confirm required information is present, work with team members to troubleshoot exceptions, and keep records clean and audit-ready. You’ll partner directly with staff on the Financial Operations team, learn the “why” behind the process, and contribute to a service mindset that values accuracy, responsiveness, and continuous improvement.

You’ll be trained and supported by the Financial Operations team and will contribute to work such as:
• Transaction support: Assist with purchasing, reimbursements, invoice processing, and related documentation tracking (step-by-step training provided).
• Data & quality checks: Review submissions for completeness, verify required details, and flag missing information so transactions can be processed efficiently.
• Customer service & coordination: Communicate with faculty/staff and internal team members to resolve questions, gather needed details, and keep items moving.
• Records & organization: Maintain well-organized electronic files and logs; help ensure documentation is stored consistently for audit and reference needs.
• Other support as needed: Assist with special projects, reporting requests, or peak-volume processing periods.

Physical Demands:

None

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

Advertised: Central Standard Time
Applications close: Central Standard Time

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