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Educational Sciences Front Desk & Operation Assistant

Apply now(opens in a new window) Job No: 511711
Division/Organization: School of Education
Department: General Administration
Job Type: UW Student Jobs
Remote Eligbility: Not Remote
Location: EDUCATIONAL SCIENCES
Salary/Wage Range or Lump Sum: 15.00/hr
Job Categories: Digital Technology, Teamwork/Collaboration, Professionalism/Work Ethic, Business Management, Finance, and Marketing, Customer Service, Department and Office Assistants

Department Overview:

 The Ed Sci Front Desk is one of the three service front desks under the School of
Education (SoE). Located in Ed Sci Building on West Johnson Street, the building
houses a significant portion of the SoE’s administrative service units. In addition to
service units, the Ed Sci Front Desk also serves Wisconsin Center for Education
Research (WCER), one of the world's largest university-based education research and
development centers. WCER's researchers and staff work to make teaching and
learning as effective as possible for all ages and all people.

Under the leadership of Marcelle Haddix, Dean of SoE, Ed Sci Front Desk is part of the
larger vision and initiative “One School” — where we innovate in the arts, education,
and health to enrich lives, empower communities, and shape the future.

Anticipated Start Date:

 Late August/early September 2026

Anticipated End Date (If Applicable):

  

Remote Work Eligibility Detail:

Not Remote

 

Anticipated Hours Per Week:

 Minimum: Hours Per Week: 10-15 during regular semester/20-30 during summer break. Maximum: 

Schedule:

 To be determined. Must have hours available between 8:00 AM and 4:30
PM, Monday through Friday, and summer break availability.

Salary/Wage Range/Lump Sum:

 Minimum: 15.00/hr

Number of Positions:

 2

Qualifications:

 Must be a current UW-Student (Preferred candidates will have the
ability to work over the summer).

Knowledge, Skills & Abilities:

● Previous office experience preferred
● Proficient computer skills including
○ Microsoft Suite
○ Calendar tools
● Excellent written and oral communication skills
● Excellent customer service, organization, and attention to detail
● Ability to manage time independently

Position Summary/Job Duties:

This is a spring/fall semester position with ideal candidates having Summer and Winter
availabilities as well. The start date of this position will be in late August/early
September to preferably begin training before the semester begins.

This position is located in the Ed Sci front office Room 242 and provides event and
general office support for research projects and service units. The primary
responsibilities of an Ed Sci Front Desk & Operation Assistant are providing conference
room booking and setting up support as well as reception service for the Ed Sci
building. In addition, this position will also provide building-wide support for maintaining
supplies, key inventories, conference room maintenance, and other additional tasks.

All work will be done on-site and in person. Anticipated
Hours Per Week: 10-15 during regular semester/20-30 during summer break.

Position Summary/Job Duties:
● Providing administrative and event support, including supply inventory, printing
documents, posting flyers, coordinating logistics for meetings, and conferences
room booking
● Greet and welcome Ed Sci Front Office visitors
● Support Facilities department with general office, building, and conference room
cleanliness and maintenance
● Issue keys and update key inventory in an online database
● Assist research projects with administrative tasks as needed
● Direct phone calls and respond to voicemails
● Scan and upload documents to shared filing systems
● Sort and distribute incoming U.S. and interdepartmental mail
● Guide individuals within the building and campus
● Other duties as needed

Physical Demands:

Ability to sit and use a computer for long periods of time.

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

Advertised: Central Daylight Time
Applications close: Central Daylight Time

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