Student Jobs

Not Remote

Minimum: 5 Maximum: 15

This hourly position is not eligible to tuition remission or benefits.

Minimum Qualifications:

• Must be a current graduate student

• Experience with Excel, Word, Google Docs
• Experience with administrative tasks such as scheduling logistics around events and group activities, data entry, tracking expenses, creating reports and summaries
• Must be punctual and prompt when attending activities on time and submitting projects by the desired deadlines
• Commitment to social justice and community-centered education 

Preferred Qualifications:

• Experience in a research, nonprofit, school, or community-based setting
• Prior experience or familiarity with UW-Madison’s administrative processes and systems
• Familiarity with grant-funded budgets and reporting
• Existing relationships with Madison area Black-led or youth serving organizations
• Valid driver's license to operate UW fleet vehicles if needed

Previous experience or comparable skills demonstrating effective administrative tasks management
Excellent interpersonal communication, group facilitation, and social emotional skills
Demonstrated ability to work with a diverse student body and staff
Strong administrative and organizational skills
Ability to commit to the role for the required period mid-November to end of June 2027

About the Role

The Student Hourly Project Assistant supports the research team and SoulFolks by providing administrative support with expenditure tracking, scheduling logistics, and coordinating communication with partnerships that make the work possible. You will work closely with the Principal Investigator, Jessica Lee Stovall, and the Co-PI, Naomi Mae W., research staff, and the Administrative Manager of the Department of African American Studies at UW-Madison. Most responsibilities can be done from the Department offices on UW Campus, but the role will require on site presence on Saturdays at the school location off Campus for tasks such as organizing food for the research program and setting up materials. For that, the Project Assistant will need to be available on site on the Saturdays (8am-4pm) of the school to coordinate catering and transportation.

Responsibilities

Financial Tasks: Track expenditures on Excel from various program spending, collect receipts and submit them to the Department Administrative Manager for reconciling. Prepare weekly spending reports for the research team and department administration.

Purchasing Tasks: Under the guidance of the PI, Co-PI, and Department Administrative Manager prepare lists of program work and school supplies to be ordered through UW's approved vendors purchasing portal; submit the lists to the Administrative Manager weekly. Keep an inventory of materials and help organize them throughout the research project. 

Under the guidance and authorization of the Department Administrative Manager utilize department purchasing card to order snacks for each Saturday school session.

Catering: Under the guidance of the Department Administrator, work to identify caterer recommendations to order from, and select menus for a community breakfast and school lunch, accommodating dietary needs and budget limits. 

Transportation: Arrange and schedule transportation for youth and staff. 

Community partnerships: Connect with community partners and local organizations for workshops or volunteer opportunities. Maintain relationships and coordinate communication and scheduling. 

Documentation: Maintain organized records of all completed tasks and activities and submit regular reports to PI, Co-PI and Administrative Manager. Supports the development of staff compliance documents and tracking with Youth Protection Services. 

Able to perform work on a computer. A sit to stand desk will be provided in Departmental office space.

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/