Student Jobs

 Division of University Housing is committed to demonstrating our Core Values: Care in how we approach people in our work; Creativity in solving problems; Integrity in our interactions with staff and customers; Optimism, focusing on opportunities and positive outcomes; Respect for the differences, strengths, and potential in people; Stewardship of human, financial and natural resources; and Excellence in customer satisfaction and communication.

Academic Hours:

• Generally, 10-20 hours per week, Monday-Friday, between 8:00 a.m. – 4:30 p.m.
• Flexible scheduling based on academic availability and operational need.

This position focuses on the coordination and logistics for residential and non-residential events, summer programs, and conferences. This role is responsible for general administrative activities including database management, managing email and phone communication, and assisting with preparation of materials for a diverse clientele including conference sponsors, guests, and other University Housing staff. This role requires strong attention to detail, excellent computer skills, and the ability to provide a high level of customer service with a variety of internal and external customers and constituents.

• Correspond directly with program sponsors and guests regarding components of their accommodations, meals, catering and other services with University Housing.
• Maintain conference databases by efficiently and accurately updating information in various systems.
• Accurately manage room assignments and rosters according to timelines.
• Fulfill general administrative tasks including clerical support, word processing, data entry, and promptly and accurately responding to email and phone communication.
• Order, inventory, organize, and maintain supplies.
• Attend and actively participate in staff meetings
• Assist Conference Services staff with special projects.
• Other duties as assigned.

• Summer Specific Responsibilities
  • Deliver all materials to various locations per schedule. Be on-site and manage designated conference group check-ins and check-outs.
  • Attend conference group meals and special catered events as designated and provide feedback. Network and assist program sponsors.
  • Be readily available to handle urgent situations and assist with emergencies during non-business hours when on-call

• Satisfactory results of a confidential criminal background check are required.
• A valid driver’s license which meets UW Risk Management standards is preferred. A driving check will be performed on all finalists.
• Preference will be given to students with a good understanding of University Housing and Conference Services operations and mission.
• Preference will be given to students with previous office experience or work experience managing multiple responsibilities.
• Ability to complete occasional lifting of up to 35 pounds.

• University Housing values diversity and is an Equal Opportunity/Affirmative Action Employer
• To apply, go to https://services.housing.wisc.edu/hrapp and submit your online application
• Deadline to apply is Monday, July 8, 2024 11:55 pm