Position Title: Office Coordinator
Department: Human Resources
FLSA Status: Non-Exempt
POSITION OVERVIEW:
The Office Coordinator plays a key role in keeping our Madison Office organized, efficient, and welcoming for teammates, guests, and investors. This role oversees daily needs including supply orders, vendor coordination, and maintaining effective communication throughout the office. The Office Coordinator also contributes to events and special projects, working with teams across the company to ensure the office reflects Raymond Management Company’s high-quality standards.
KEY RESPONSIBILITIES:
• Office Operations. Oversees day-to-day office functions, including answering phones, managing supplies, sorting mail, coordinating maintenance, working with vendors, assisting our investors, and ensuring office equipment is operational. Provides support to office teams with scheduling, printing, preparing materials, and coordinating logistics.
• Event Coordination. Assists with planning and executing meetings, celebrations, and events. Prepares materials and ensures details are in place so everything runs smoothly.
• Communication and Organization. Supports internal communication by sharing timely updates and organizing tools and systems that keep teammates informed. Assists with external communication efforts, including preparing and distributing materials for investors and other outside stakeholders.
• Records and Procedures. Keep files, systems, and process documentation organized and up to date. Assists with recordkeeping, reporting, and compliance efforts.
• General Support and Administration. Contributes to the overall success of the office and RMC by taking on special projects and additional responsibilities as needed.
ESSENTIAL SKILLS AND EXPERIENCE:
• Strong organizational skills and attention to detail.
• Takes initiative to proactively identify and solve problems.
• Clear and professional communication skills.
• Service-oriented approach with teammates and guests.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint).
• Associate degree or equivalent experience required.
• At least 2 years of experience in an administrative or office support role.
CULTURAL EXPECTATIONS:
At Raymond Management Company, our HOWWE Culture guides how we work. Every teammate contributes to maintaining a positive, respectful, and collaborative environment that impacts everyone around them.
Live our culture when you:
• Respect – Respect yourself and respect others. Listen to understand. Be polite and direct. No gossip.
• Act – Be honest and take responsibility for your actions. Do what you say you will do.
• Work Together – Collaborate and work towards shared goals as one team. Ask for help when you need it, and offer help when others need it.
• Serve – Take pride in serving our teammates, guests, business partners, and community. Be hospitable and deliver exceptional service.
• Lead – Model the behavior and standards you expect from others. Encourage, recognize, and celebrate your teammates and their successes.
PHYSICAL AND SENSORY REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential position functions. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel, and talk or hear. The employee is occasionally required to stand, walk, climb, balance, stoop, kneel, and reach with hands and arms. The employee will periodically lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Vision abilities required by this job include close vision and the ability to adjust focus.
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