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University of Wisconsin–Madison

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University of Wisconsin–Madison

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Student Office Assistant

Apply now(opens in a new window) Job No: 508123
Division/Organization: General Educational Administration
Department: Secretary of the Faculty
Job Type: UW Student Jobs
Remote Eligbility: Not Remote
Location: BASCOM HALL
Salary/Wage Range or Lump Sum: $15.00
Job Categories: Interpersonal Communication, Leadership, Critical Thinking/Problem Solving, Digital Technology, Teamwork/Collaboration, Professionalism/Work Ethic, Department and Office Assistants

Department Overview:

 The Office of the Secretary of the Faculty plays a key role in shared governance by facilitating and coordinating the work of the Faculty Senate and faculty committees, and by ensuring that its critical processes run effectively. Read more about the office at: https://secfac.wisc.edu/.

Anticipated Start Date:

 January 2025

Anticipated End Date (If Applicable):

 August 2025 with the option to work additional semesters

Remote Work Eligibility Detail:

Not Remote

 

Anticipated Hours Per Week:

 10-15

Schedule:

 Hours are flexible between 7:45am and 4:30pm on weekdays. Approximately 10-15 hours per week, with the potential for additional hours during spring, summer and winter breaks.

Salary/Wage Range/Lump Sum:

 $15.00

Number of Positions:

 1

Qualifications:

 -Enrolled undergraduate or graduate student for the spring and fall 2025 semesters
-Must be able to begin work in January/February 2025 and be available to work during both the spring and summer 2025 semesters
-Strong computer and software knowledge (e.g., Microsoft Office) and ability to quickly learn new platforms

Knowledge, Skills & Abilities:

Preference will be given to candidates with:
-Excellent written and verbal communication skills
-Excellent human relations skills with dedication to providing courteous, timely and sensitive customer service
-Strong organizational skills
-Ability to multitask projects
-Ability to maintain confidentiality
-Attention to detail

Position Summary/Job Duties:

This position is an integral part of the office team, providing administrative support to the Office of the Secretary of the Faculty to ensure smooth and efficient operations.

This position assists in daily office operations, including tracking and entering data, drafting and sending correspondence, organizing and archiving files, delivering documents, assisting with website maintenance, answering phones, and assisting visitors. This position also provides event and meeting support, including printing meeting materials and assisting with event logistics, with the opportunity to be a part of university-wide faculty events. In addition, this position will help to provide administrative support to office processes and duties. Overall, this position functions as part of an office team that provides assistance to faculty and stakeholders of the university.

Candidates must have the ability to work in and contribute to an environment that is welcoming and inclusive of a diversity of people, perspectives, and lived experiences.

To apply, candidates will be asked to submit the following:
-Cover letter describing qualifications relevant to the position
-Resume
-Information about spring semester and summer 2025 schedule limitations (as known at this time), such as other campus involvement, a second job, or planned attendance at sporting events

Physical Demands:

The position primarily involves sedentary computer work. It is helpful, but not required, to have the ability to deliver documents across campus, occasionally lift/move office file boxes, and move tables and other items during event setup.

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

Advertised: Central Standard Time
Applications close: Central Standard Time

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