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University of Wisconsin–Madison

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University of Wisconsin–Madison

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Student Administrative Assistant

Apply now(opens in a new window) Job No: 508395
Division/Organization: College of Engineering
Department: Grainger Institute For Engineering
Job Type: UW Student Jobs
Remote Eligbility: Partially Remote
Location: ENGINEERING CENTERS BUILDING
Salary/Wage Range or Lump Sum: $15.00
Job Categories: Critical Thinking/Problem Solving, Teamwork/Collaboration, Professionalism/Work Ethic, Information Technology and Computers, Data Analysis

Department Overview:

 The Technology Entrepreneurship Office (TEO) at UW–Madison serves as a critical bridge for transforming potential solutions into tangible technologies. As a dedicated partner across the full lifecycle, TEO offers networking opportunities, a mix of online and in-person courses, and tailored mentorship, ensuring that every entrepreneur receives personalized 1:1 guidance unique to their specific needs. We help you navigate each stage of the startup journey with confidence. Located in the College of Engineering and also under the B-School, CDIS, and L&S, TEO focuses on helping faculty, graduates, and staff members with innovative ideas. The office is two years old.

Anticipated Start Date:

 2/24/2025

Anticipated End Date (If Applicable):

  

Remote Work Eligibility Detail:

Partially Remote

 

Anticipated Hours Per Week:

 Minimum: 10 Maximum: 15

Schedule:

 Flexible schedule within the hours of 9:00 AM to 5:00 PM on weekdays. The student worker must attend the Monday meeting either on Teams or in person. They may also be asked to help with certain events on an as-needed basis.

Salary/Wage Range/Lump Sum:

 $15.00

Number of Positions:

 1

Qualifications:

 Currently enrolled UW-Madison student

Knowledge, Skills & Abilities:

• Understanding of data management
• Ability to document processes
• Understanding of CRMs
• Excel - MUST
• File management
• How to create dashboards
• Track metrics and calculating KPIs
• Writing skills
• Comfortable sending out emails
• Brainstorming
• Using Google Docs
• Ability to visualize data flow
• Ability to filter spreadsheets
• Ability to find communications

Position Summary/Job Duties:

• Keep on track with the tasks that need to be completed for the office
• Manage the data tracking processes
• Create new data management processes and plans as needed
• Help the office prepare to move over to a CRM system
• Manage tracking and communication of those who have signed up for events
• Sending out promotional emails
• Managing the Manifest ID process for the I-Corps course management, which includes sending out weekly emails to the class, getting everyone connected to Canvas (including sending out the Manifest IDs), and sharing all the Zoom links
• In charge of distributing marketing materials such as flyers, emails, and display screen images
• Tracking applications to the program over time
• Conduct research for future initiatives

Physical Demands:

• Walking around campus to put up flyers
• Loading vehicles or wagons to prepare for conferences and events
• Accommodations can be made if the student is not physically able to complete these tasks

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

Advertised: Central Standard Time
Applications close: Central Standard Time

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