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Program Assistant, L&S Honors Program

Apply now(opens in a new window) Job No: 508823
Division/Organization: College of Letters & Science
Department: Honors Program
Job Type: UW Student Jobs
Remote Eligbility: Partially Remote
Location: OBSERVATORY, WASHBURN
Salary/Wage Range or Lump Sum: $15.00
Job Categories: Interpersonal Communication, Critical Thinking/Problem Solving, Teamwork/Collaboration, Professionalism/Work Ethic, Department and Office Assistants, Higher Education-Student Affairs

Department Overview:

 The College of Letters & Science Honors Program aims to put into action the values of a liberal arts education and enhance the experience of highly engaged undergraduate students. Housed in Washburn Observatory, the L&S Honors Program provides students with intensive learning opportunities; encourages student-faculty collaboration; supports opportunities for students to engage in research and scholarship; seeks to create community and inclusion among students; and promotes leadership, service and engaged citizenship with respect for all.

Anticipated Start Date:

 On or about August 25, 2025

Anticipated End Date (If Applicable):

 May 2026

Remote Work Eligibility Detail:

Partially Remote

 

Anticipated Hours Per Week:

 Minimum: 6 Maximum: 10

Schedule:

 Consistent weekly schedule to be determined by student and supervisor; primarily Monday-Friday between the hours of 9am-4pm with an occasional evening and/or weekend to support events depending on interest and availability.

The position will work primarily in-person. Most work will be in an office environment in Washburn Observatory with occasional shifts at other campus locations to support Honors activities.

Salary/Wage Range/Lump Sum:

 $15.00

Number of Positions:

 1

Qualifications:

 -- Must be an enrolled undergraduate student for the 2025-26 Academic Year.
-- Must be a declared student in the L&S Honors Program pursuing an Honors in the Liberal Arts, Honors in the Major, or Comprehensive Honors track.
-- Solid experience and comfort with utilizing Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace (Docs, Sheets, Forms) and a willingness to learn new skills and software programs.
-- Sophomores and juniors are particularly encouraged to apply.

Knowledge, Skills & Abilities:

-- Interest in administrative and programmatic operations in an office setting and a desire to build transferable skills.
-- Attention to detail and organizational skills.
-- Strong interpersonal, verbal and written communication skills.
-- Demonstrates a willingness to learn, ask questions, and seek information.

Position Summary/Job Duties:

Administrative and Communications Tasks
-- Compile news items for the Washburn Observer e-newsletter, proofread each issue, and prepare weekly distribution in Mailchimp, in coordination with advising staff.
-- Process and archive Honors student forms.
-- Attend team meetings and draft minutes.
-- Assist with mailings to donors and alumni.
-- Provide general office support including greeting/assisting visitors, ordering/maintaining supplies, answering phones, responding to emails, and keeping common spaces tidy.

Program Support Tasks
-- Assist with planning Honors events (e.g. community building events, panel discussions, senior thesis symposium, commencement), including coordinating logistics, ordering food, and prepping materials.
-- Assist with preparation for and participate in admissions events for prospective students/families to provide an Honors student perspective (as interested & available)
-- Assist with projects as assigned, with the potential to utilize skill sets that you currently have or would like to enhance. e.g. graphic design, photography/videography, writing/editing copy, preparing website content, presentation skills, budget tracking, project management, data organization, etc.

Physical Demands:

Work is primarily conducted at a computer/desk. Possibility of lifting and/or moving objects weighing up to 25 pounds (not required).

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

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