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University of Wisconsin–Madison

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University of Wisconsin–Madison

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Events and Engagement Intern

Apply now(opens in a new window) Job No: 509223
Division/Organization: College of Letters & Science
Department: Administration
Job Type: UW Student Jobs
Remote Eligbility: Partially Remote
Location: SOUTH HALL
Salary/Wage Range or Lump Sum: $15
Job Categories: Interpersonal Communication, Leadership, Critical Thinking/Problem Solving, Teamwork/Collaboration, Professionalism/Work Ethic, Communications, Broadcasting, and Media Arts, Customer Service, Hospitality

Department Overview:

 The Office of Strategic Communications & Advancement (SCA) for the College of
Letters & Science at UW-Madison communicates College-wide priorities, policies, and
achievements to many groups, including L&S departments, schools and programs, alumni,
donors, students, University Relations and Business Engagement, and partners with the
University of Wisconsin Foundation and Alumni Association (WFAA). The office develops
and implements an integrated communications and advancement strategy in support of
College-wide and unit-specific objectives.

Anticipated Start Date:

 September 1, 2025

Anticipated End Date (If Applicable):

  

Remote Work Eligibility Detail:

Partially Remote

 

Anticipated Hours Per Week:

 Minimum: 5 Maximum: 10

Schedule:

 Flexible based on schedule. Most work to be performed in a dedicated, on site work space.

Salary/Wage Range/Lump Sum:

 Minimum: $15 

Number of Positions:

 1

Qualifications:

 The successful candidate must demonstrate excellent organizational skills. The candidate must have a positive attitude, strong customer service skills, an ability to work well in a team, have a creative mindset, and an interest in learning more about L&S.

Knowledge, Skills & Abilities:

• Experience developing and executing events;
• Proficient experience with Microsoft 365 including Word, Excel and PowerPoint;
• Familiarity with virtual meeting platforms such as Zoom;
• Ability to juggle multiple tasks;
• Strong oral communication skills; and
• High standard of professionalism when working with a team and donor subjects.

Position Summary/Job Duties:

• Assist with event logistics and for fast-paced, high-profile events, as well as fundraising events and student programming, including commencement
• Assist with event set-up, audio/visual needs and event run of show
• Take on a variety of administrative projects and day-to-day tasks including mailings, assembly projects, prepare agendas and documents, material collection
• Monitor RSVPs forms and send out reports and updates by using excel sheets
• Manage attendee lists for events and create, print, and prepare name tags for events
• Collaborate on event ideas and event program format
• Maintain inventory of event supplies
• Collect past event information including data and pictures and produce additional event reports as needed/requested.
• Update event timelines and assist with project management
• Other duties as assigned

Physical Demands:

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Must be able to stand for long periods of time, especially when at events
• Must be able to lift 30 pounds or more

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

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Applications close: Central Daylight Time

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