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University of Wisconsin–Madison

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University of Wisconsin–Madison

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Educational Sciences Front Desk & Operation Assistant

Apply now(opens in a new window) Job No: 512323
Division/Organization: School of Education
Department: General Administration
Job Type: UW Student Jobs
Remote Eligbility: Not Remote
Location: EDUCATIONAL SCIENCES
Salary/Wage Range or Lump Sum: $15.00/hr
Job Categories: Digital Technology, Teamwork/Collaboration, Professionalism/Work Ethic, Business Management, Finance, and Marketing, Customer Service, Department and Office Assistants

Department Overview:

 The Ed Sci Front Desk is one of the three service front desks under the School of Education (SoE). Located in Ed Sci Building on West Johnson Street, the building houses a significant portion of the SoE’s administrative service units. In addition to service units, the Ed Sci Front Desk also serves Wisconsin Center for Education Research (WCER), one of the world's largest university-based education research and development centers. WCER's researchers and staff work to make teaching and learning as effective as possible for all ages and all people.

Under the leadership of Marcelle Haddix, Dean of SoE, Ed Sci Front Desk is part of the larger vision and initiative “One School” — where we innovate in the arts, education, and health to enrich lives, empower communities, and shape the future.

Anticipated Start Date:

 Mid January 2027

Anticipated End Date (If Applicable):

  

Remote Work Eligibility Detail:

Not Remote

 

Anticipated Hours Per Week:

 Minimum: 10-15 hours during the regular semester/ 20-30 hours during summer break

Schedule:

 To be determined. Must have hours available between 8:00 AM and 4:30 PM, Monday through Friday, and summer break availability.

Salary/Wage Range/Lump Sum:

 Minimum: $15.00/hr Maximum: $15.00/hr

Number of Positions:

 3

Qualifications:

 Must be a current UW-Student. Preference given to those who can work over summer and winter break.

Knowledge, Skills & Abilities:

● Previous office experiences preferred
● Proficient computer skills including
● Microsoft Suite
● Excellent customer service, organization, and attention to detail
● Ability to manage time independently
● Ability to work over summer and winter break

Position Summary/Job Duties:

This is a spring/fall semester position with ideal candidates having Summer and Winter availabilities as well. The start date of this position will be mid-January 2027 to allow training before the Spring 2027 semester begins.

This position is located in the Ed Sciences front office Room 242 and provides event and general office support for research projects and service units. The primary responsibilities of an Ed Sci Front Desk & Operation Assistant are providing conference booking and set up support as well as reception service for the Ed Sci building. In addition, this position will also provide building-wide support for maintaining supplies, key inventories, conference room maintenance, and other additional tasks. This position may also engage in extended collaboration with other units and projects in the building such as SoE Human Resources or the WCER Director’s Office.

All work will be done on-site and in person. Anticipated Hours Per Week: 10-15 during regular semester/20-30 during summer break.

You must have work hours available between 8:00 AM and 4:30 PM Monday through Friday, and summer break availability.

Position Summary/Job Duties
● Issue keys and update key inventory in an online database
● Assist with requests for booking conference rooms via EMS
● Assist research projects with administrative tasks as needed
● Assist with SoE HR processing
● Direct phone calls and respond to voicemails
● Greet and welcome Education Sciences Building Front Office visitors
● Scan and upload documents to shared filing systems
● Monitor office supply inventory
● Assist with making photocopies and posting fliers/notices around Ed Sciences building
● Sort and distribute incoming U.S. and interdepartmental mail
● Support Facilities department with general office, building, and conference room cleanliness and maintenance
● Guide individuals within the building and campus
● Other duties as needed



Physical Demands:

Ability to sit and use a computer for long periods of time.

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

Advertised: Central Standard Time
Applications close: Central Standard Time

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