Disbursements Audit Staff Assistant

Job no: 509627
Position type: UW Student Jobs
Location: Not Remote
Division/Equivalent: Business Services
School/Unit: Disbursements
Categories: Interpersonal Communication, Critical Thinking/Problem Solving, Teamwork/Collaboration, Professionalism/Work Ethic, Business Management, Finance, and Marketing, Department and Office Assistants

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Department Overview:

 Disbursements area of Accounting Services is part of the Division of Business Services. It provides financial services for UW-Madison including the processing of supplier invoices and payment requests. This also includes maintaining supplier records. It provides these services for 40 colleges and divisions and approximately 438 departments. Approximately $4 billion of expenditures are posted annually. The department employs approximately 50 permanent employees and 25 student employees.

Anticipated Start Date:

 November 2025

Anticipated End Date (If Applicable):

 May 15, 2028

Remote Work Eligibility Detail:

Not Remote

 

Anticipated Hours Per Week:

 Minimum: 15 Maximum: 30

Schedule:

 Flexible scheduling around classes and other activities. Work is performed during office hours, 8 a.m. to 4:30 p.m., M-F.

Salary/Wage Range/Lump Sum:

 Minimum: $14.00 Maximum: $20.00

Number of Positions:

 1

Qualifications:

 ▪      Business-related major preferred (preference for freshman/sophomore)
▪ Must demonstrate professionalism and competence in the campus environment
▪ Must maintain a strong campus focus, be responsive to campus request, and develop/maintain productive working relationships with campus personnel
▪ Must demonstrate teamwork, integrity, and accountability
▪ Must contribute ideas/opinions and listen/respond to the views of others
▪ A criminal background check will be conducted prior to hiring

Knowledge, Skills & Abilities:

▪ Excellent customer service skills
▪ Attention to detail
▪ Strong written and verbal communication skills
▪ Ability to use technology to continually learn, communicate with team members, and enhance service delivery
▪ Strong analytical, organiational and time management skills
▪ Proficiency in spreadsheet and word processing applications

Position Summary/Job Duties:

▪ Learn the Accounts Payable payment cycle and processes
▪ Receive and process documents from campus and suppliers
▪ Work with computerized systems including Workday, Shop UW+, Microsoft Excel and ImageNow
▪ Participate as a member of a team with full-time staff to audit and enter basic supplier invoices to initiate supplier payments
▪ Research outstanding checks
▪ Validate supplier address, payment, banking and withholding records
▪ Review supplier statements
▪ Review sensitive data redaction process for HIPAA compliance
▪ Work on special projects as assigned

Physical Demands:

None

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

Advertised: Central Daylight Time
Application close: Central Daylight Time

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